1 Keep a copy of your policy documents somewhere safe. Make sure you have receipts and photographs of any valuable items covered by your policy.
2 Ensure that employees inform you as soon as possible of any damage, breakages, accidents, thefts, legal action against you or other potential claims.
3Notify your insurer or broker immediately; ensure that any losses resulting from crime are reported to the police too.
4 Ask what action you are required to take to minimise further loss or damage; ensure that the insurer approves any action you plan (eg emergency repairs). Your insurer may require you to use an approved workman.
5 Check whether the loss is covered by your insurance policy and that you were complying with any conditions (eg appropriate security measures).
6 Consider whether it is worth claiming, or if the excess you have to pay and the potential increase in renewal premiums outweigh the benefits of claiming.
7 Keep records of the claim (eg photographs of the damage or loss, police crime log number), initial notification and subsequent communications.
8Gather all the facts for completion of the claim – details of dates, times and anyone involved in the incident; a list and details of stolen or damaged items (including receipts and photographs if possible); CCTV footage; any other evidence that supports your claim.
9Take advice from the insurer or your insurance broker if necessary.
10 Be ready to get estimates for any repairs, or to be visited by the insurer’s loss adjuster who will assess the loss.
11 Claim for the full scale of your loss - for example, emergency cleaning, repairs, replacements and loss of earnings (if covered).
12 Submit the claim and ask for an estimate of how long the claim process will take; agree a timetable.
13 Be prepared to negotiate your claim; consider appointing your own loss adjuster for large, complex claims whose value is disputed by the insurer.
14Progress your claim as quickly as possible by providing information whenever required; consider negotiating interim payments if necessary.
15Review your claims experience to identify any changes needed to your insurance cover and procedures (eg record-keeping).
notify your insurer immediately
provide accurate information as quickly as possible
actively progress your claim
underinsure, or invalidate your insurance by failing to comply with any conditions
make uneconomic claims, or claims where you are not covered
make repairs or take other actions without the insurer’s approval
underestimate the full costs of any loss you suffer
Propertylink is the UK’s longest established and largest commercial property listings website, showcasing more than 60,000 offices, warehouses, storage units, shops, land and leisure properties. Plus, read free advice, from how to find the right property to rates and taxes. Whatever your requirements, Propertylink has a site that will support your business objectives.